ROUGHTON PARISH COUNCIL

Minutes of the Parish Council Meeting held on Thursday 12th May 2022 At Roughton Village Hall commencing at the end of the Annual Council Meeting which concluded at 8.01pm.

Those present:  Councillor Poucher (Chair), Councillors Davis, Dormer, Perie, Roberts and the clerk Mrs S Helliwell. 

In Attendance:  None.

Public:   1 member of public.

            018      Chair’s Remarks:  The Chair thanked everyone for attending and giving their time.

            019      Apologies:  Councillor Drew visiting family out of area and District Councillor Fitzaden-Gray attending ELDC’s AGM.  Councillors proposed, seconded and resolved unanimously to accept these apologies. 

            020      Declarations of Interest:  Councillor Poucher declared an interest in Item 9 - Planning.

            021      To approve the notes of the meeting held on 10th Mar 2022 as minutes: 

These were proposed, seconded and resolved unanimously to be correct by Councillors in attendance.  They were signed by the Chair.

022      County Councillor Report:  County Councillor not in attendance.

023      District Councillor Report:  District Councillor not in attendance.

024      Clerks Report:                                                                                                                                 

a.  The clerk advised that she had received the resignation of Councillor Lynaugh with immediate effect due to ill health.  The clerk had advised ELDC of the resignation and was waiting to hear from them.  All Councillors were sad to hear this news but understood Mrs Lynaugh had been unwell.  The Chair requested the clerk send a thank you card to Mrs Lynaugh for her dedication to the parish council.

b.  Police Report.  Nothing received, which was a good sign.

025      Notice Board Update:  The clerk confirmed the refurbishment of the notice board was now complete and it was looking much better, having been repainted and the doors and latches etc having been adjusted.  Payment by cheque was signed as required for Invoice total £220, Cheque Number 700292.

026      Planning:                                                                                                                  

a.   Applications: S/141/00390 – Tower View, 90 Horncastle Road, Roughton Moor, Woodhall Spa, LN10 6UX, No objections.  S/141/00526/22 – Walcott Lodge, Bainland Park, Horncastle Road, Roughton Moor, LN10 6UX, No objections.  S/141/00573/22 – The Old Mill Business Park, Horncastle Road, Roughton Moor, No objections.  S/141/00593/22 – The Mill, Horncastle Road, Roughton Moor, No objections.  S/141/00697/22 – Manor House, Horncastle Road, Dalderby, Horncastle, LN9 6JD, No objections.  The clerk confirmed that the following planning had not been circulated to Councillor Poucher due to a conflict of interest - S/141/00531/22 – Plot North West of Eastfield, Horncastle Road, Roughton Moor – No objection (Councillor Poucher conflict of interest).

b.   Permissions Granted:  S/086/01658/21 – Plot 6 & 10 The Sidings, Horncastle – Approval of Section 73 Application.  S/086/02050/21 – Land Off The Sidings, Horncastle, Lincolnshire – Approval of Section 73 Application.  S/141/00386/22 – 62 Horncastle Road, Woodhall Spa, LN10 6UZ – Refusal of Planning. 

            S/141/00390/22 – Tower View, 90 Horncastle Road, Roughton Moor, Woodhall Spa, LN10 6UX – Application withdrawn 19.04.2022.

            S/215/01699/21 – Land Off Horncastle Road and Tower Drive, Woodhall Spa – Application withdrawn 01.04.2022.

027      Training Available:  The Clerk informed all of the training currently available and agreed to forward details to Councillors Roberts and Perie.

028      Finances: 

a.   Bank Balances and signing of statements.  The clerk confirmed current account balance of £5901.79 and deposit account balance of £15.14, a total of £5916.93.  This included the precept payment of £2700, a HMRC refund of £89.20 and an unpresented cheque £328.09.  Bank statements were checked by all and signed by the Chair.

 b.   Precept Update.  The clerk confirmed she had received payment on 11.04.2022.

 c.   Payments required.  These were agreed by all present and cheques signed as necessary:

                        Data Protection                                     £40.00           Cheque number 700293

                        LALC Annual Subs 22/23                   £236.22           Cheque number 700294

                        LALC Training Scheme 22/23            £132.00           Cheque number 700295

                        Zurich Insurance                                 £412.12           Cheque number 700298

                        Village Hall Rent                                 £120.00           Cheque number 700296

 d.  Bank Signatory Paperwork Update.  The clerk confirmed she was still waiting to receive a reply from Santander regarding Councillor Dormer having been added to the accounts as a signatory.

 e.   Audit Governance Statement.  The clerk read the statement and all Councillors agreed it was accurate.  It was signed as required by the Chair/RFO.

 f.   Audit Paperwork Completion.  The clerk advised that she was sending a certificate of exemption for audit as no outstanding matters were highlighted and spending throughout the year was below £25,000.

029      Date of Next Meeting and Items for Agenda:  The date of the next Roughton Parish Council Meeting will be held on Thursday 21st July 2022 at 7.30 pm in the Village Hall.  Agreed by all.

            Agenda Items:  Items to be forwarded to the clerk prior to the agenda being published.

030      Clerks Salary and Expenses:  The Council agreed to pay the clerks salary and expenses for the period 10th Mar 22 – 12th May 22, £288.10, Cheque No. 700297.  The clerk also offered her resignation as parish clerk/responsible financial officer and said she would stay in post until a replacement was appointed.  She would advertise the position with Lincolnshire Association of Local Councils and also on the parish council website at first and see if there was any interest.

Meeting Closed at 8.34pm