March 2024 Minutes
Roughton Parish Council
Minutes of the Parish Council Meeting held on Thursday 21st March 2024 at Roughton Village Hall commencing a 7.30 p.m.
Present: Councillors K. Dormer (Chair), T. Davis (Vice Chair), L. Roberts, L. Spurrier, R. Willey, J Drew
Not present: D Perie
In Attendance: K. Handley (Clerk), ELDC Cllr Gray (8.15 p.m.) LCC Cllr Bradwell (8.40 p.m.)
Public: One member of the public
073 Public Forum: Issue raised regarding the grit bins in the Parish. The Chair confirmed that the grit bin in the village had been inspected and deemed to be satisfactory and subsequently filled. He would check the remaining grit bins to see if they had been replenished.
074 Chairman’s Welcome and Remarks: The Chair welcomed all present and thanked for attendance.
075 Apologies: D Perie-it was resolved to approve the reason given for absence. District Councillor Gray had notified the Clerk that he would be late due to another meeting. LCC Councillor Bradwell also notified the meeting that she had other meetings to attend but would hopefully arrive later.
076: Declarations of Interest: Cllr Spurrier declared an interest in planning application S/141/00118/24.
077: To approve the notes of the meeting held on 18th January 2024 as minutes:
These were proposed, seconded and unanimously resolved to be adopted as the minutes of the council. These were duly signed and dated by the Chair.
078: County Councillor Report: The Chair explained that the verges were in a poor state of repair due to HGV damage. Cllr Bradwell suggested that Roughton could liaise with Kirkby-on-Bain about the issue of HGV’s as there was little Highways could do to stop this as the Parish Council had already written to specific companies highlighting the problem. Pederson’s had responded very positively but HGV’s from other companies were still coming through Roughton. It was suggested that HGV traffic be prevented from using Roughton by pursuing a weight restriction from Highways.
District Councillor Report: Cllr Gray had circulated his report prior to the meeting which had been received by all Councillors. The key points were; £2,500 of funding is still available from the Bishop of Lincoln’s Social fund, scam warning as ELDC had been targeted, Health Watch Conference on the 17th April, ERIC the Energy Advice Bus would be visiting different areas, Police, Crime Commissioner Elections on 2nd May, employment opportunities for Poll Staff and further funding available after 5th April from ELDC. This information is available on the Parish Council website https://roughton.parish.lincolnshire.gov.uk.
079: Finances:
a) Bank balances and bank statement signed. The current account balance was £2,231.67 with £2,527.84 in deposit account.
b) Payments approved- LALC Locum Clerk’s Salary £197.40 Cheque no. 700317 and Clerk’s Salary £146.88 Cheque no. 700318
c) Appointment of Internal auditor-the Council unanimously resolved to continue to use the same auditor as last financial year.
080: Planning matters:
Planning application
Decision of Council
S/141/00118/24 Roughton Hall Main Road Roughton Internal alterations to existing dwelling
No objections
S/094/00132/24 Dean’s Farm, Kirkby on Bain LN10 6YZ Erection of a detached dwelling with detached car port, 3no.detached holiday lodges, excavation of land to form 2no. ponds and provision of associated access and car parking
Comments received-concern over narrow roads, limited visibility, no lighting or pavement for pedestrians.
Nature and wildlife In Roughton Moor are areas which would be vulnerable to impact from this development.
Detrimental impact on the wildlife and fauna.
Full Planning Permission
S/086/01308/23 Erection of 16 houses with garages, construction of internal access roads
Location: Land west of Brackenbury Close Horncastle
S/141/02194/23 Avalon, 138 Horncastle Road, Roughton Moor, Woodhall Spa
S/141/02082/23 Land of 52A Eastfield House Horncastle Road, Woodhall Spa
S/141/00118/24 Roughton Hall, Main Road, Roughton LN10 6YJ Internal alterations to existing dwelling
Listed Building Consent
S/141/00118/24 Internal alterations to existing dwelling Roughton Hall, Main Road, Roughton, Woodhall Spa LN10 6YJ
Outline Planning
150 Horncastle Road Roughton Moor, Woodhall Spa LN10 6UX Outline erection of a bungalow (with means of access to be considered)
Consultation letter from Waldron Telecom LTD
Correspondence received regarding proposed Base Sation upgrade at CTIL _201402 24, Mill Business Park Horncastle Road, Roughton Moor, Lincolnshire, LN10 6YQ. The Council had no objections to the planned base station upgrade.
081: To receive reports and consider and resolve action on traffic management issues
Community Speed Watch group The Chairman informed the meeting that a notice had been removed from the noticeboard. This sign was suggesting that the CSW group should target traffic between 8.00 a.m. and 9.00 a.m. if they wish to catch speeding traffic. Currently, due to work commitments the group were out between 16.00-18.00 p.m. The Chair reiterated that the intention of the group is not to catch speeding motorists but to deter speeding through the village. The positive note is that there is now an awareness of the CSW group in the village. The Chair also commented that he had attended a Police Engagement Session on Road Safety which highlighted the fact that speeding motorists tended to be local to the area. Attention was drawn to the number of silage trucks driving through Roughton but before any action can be taken the name of the silage company needs to be confirmed. The CSW had been out on 19th March and 5 motorists had been recorded as speeding.
The post for the speed reactive sign still hadn’t been erected. This will now be completed before the end of April.
Updates from Highways The Chairman discussed the email received from Highways regarding the Councils request for larger 30 mph speed signs. Whilst the email received was complimentary towards the Council’s proactive work on reducing traffic issues in the Parish of Roughton, the request for larger signs was refused because the Parish does not meet the accident legislation criteria.
The verge damage will be addressed if it meets the LCC criteria. The Chair has followed this issue up with the Lincolnshire Road Safety Partnership.
Speeding and traffic This issue was deferred due to the absence of Cllr Perie who had requested this agenda item.
082: Date and format of the Annual Parish Meeting The Chair briefly explained the purpose of the meeting and the format for last year’s meeting. He proposed that the Annual Parish meeting be held on the same night of the Annual General Meeting of the Parish Council which was the 16th May 2024 at 7.30 p.m. The Annual Parish Meeting would precede this and start at 7.00 p.m. It was proposed, seconded and unanimously agreed to adopt this format. Tea, coffee and biscuits would be served.
083: Distribution of the newsletter Cllr Roberts presented the draft newsletter she had prepared and Councillors were invited to comment. A few suggestions were given and the date of the Annual Parish meeting (16th May at 7.00 p.m.) and Council meeting dates up to November were agreed which Cllr Roberts will publish in the newsletter and then circulate to Councillors before sending the newsletter to be printed. A grant for £120 had been received from ELDC towards the cost of production. Cllr Dormer, Cllr Spurrier, Cllr Willey and the Clerk will distribute the newsletter. The Chair will circulate a map of the Parish delegating distribution areas. The Chair thanked Cllr Roberts for her hard work in generating the newsletter.
084 Use of.gov.uk emails The Clerk outlined why it was good practice to use .gov.uk emails and also drew attention to the NALC briefing which had been circulated to all Councillors prior to the meeting. She had also attended an information seminar by the Cabinet Office and as such, made a start on costings. The Council agreed to move forward with.gov.uk emails. The Clerk will provide a more detailed breakdown of costings for the next meeting, 16th May so that the Council can decided which company to use.
085: Date and time of next meeting: 16/05/2024 at 7.30 p.m.
Meeting closed at 9.12 p.m.