2024-25 Minutes

Roughton Parish Council

Minutes of the Parish Council Meeting held on Thursday 19th September 2024 at Roughton Village Hall commencing at 7.30 p.m.

Present: Councillors K. Dormer (Chair), L Roberts, L Spurrier and R Willey
In Attendance: K. Handley (Clerk)

Public: None

029:    Chairman’s remarks: The Chair welcomed all to the meeting. He informed the meeting that he had attended the funeral of ex Councillor Maureen Lynaugh to represent Roughton Parish Council
030:     Apologies: Councillor Davies and Councillor Perie had given their apologies prior to the meeting. These were accepted by the Council. Councillor Drew had not sent his apologies.
031:    Declarations of Interest None
032:     To approve the notes of the meeting held on 18th July 2024 as minutes:
These were proposed, seconded and unanimously resolved to be adopted as the minutes of the council. These were duly signed and dated by the Chair.
033:     County Councillor Report: Cllr Bradwell was not present at the meeting.
District Councillor Report: Cllr Gray had circulated his report prior to the meeting which had been received by all Councillors.  This information is available on the Parish Council website https://roughton.parish.lincolnshire.gov.uk.
034:     Finances:
a)    Bank balances and bank statement signed. The current account balance as of 19/09/2024 is £3,588.32 and this compares with £2,672.88 in September 2023. The deposit account balance as of 19/09/2024 is £2,541.16 
b)    Retrospective and future payments to be approved.

It was proposed, seconded and unanimously resolved to approve the payments.
c)    Update on Annual Audit
The clerk reported that the exemption certificate had been approved and no issues had been raised as a result of the public exercise of rights.
035: Planning matters

Full Planning Permission 

Application noted by the Council
S/094/00132/24 Deans Farm Kirkby Lane, Kirkby on Bain LN10 6YZ
Erection of a detached dwelling with detached car port, erection of 3no.detached holiday lodges, alterations to existing workshop building, excavation of land to form 2no.ponds and provision of associated access and car parking.

036: To receive an update from the CSW group
The equipment is in use by Kirkby-on-Bain so no update was available for this meeting.
037: To consider any action needed on Highway issues
•    The damaged Thornton sign-this was knocked down in May and reported via Fix-my-Street. This has been followed up as the update recorded it as being more difficult than envisaged to fix. The Clerk has asked for an explanation as to what the difficulty is in getting this sign put back up. No response yet from Highways.
•    HGV signage-one sign has been erected but this was deemed to be not in the best location. The Council also discussed another two possible locations for signage which will be communicated to Councillor Bradwell by the Chairman.
•    Grit Bins-the Chairman has reported, as requested by LCC the grit bins which need to be filled. The damaged grit bin in Roughton has also been reported again as the grit is unusable due to water seepage.
038: To note progress with.gov.uk emails 
There are still issues to be resolved with individual Councillors setting up the.gov.uk emails. It was agreed that Councillor Robert’s husband will provide guidance to those Councillors in need of assistance.
039: To note the information regarding the website and time usage last month and this financial year.
This information was noted. At the next meeting the Clerk will provide the costings for this service. 
040: To note the Lincolnshire Minerals and Waste Local Plan
This information had been circulated to all Councillors and had been noted.
041: To consider a proposal to invite residents from Thornton, Martin and Dalderby in the newsletter to put themselves forward as representatives to flag up to the Parish Council any issues which need to be bought to the attention of the Council.
The Chair was concerned that these areas were not represented on the Parish Council and as such, he suggested that the newsletter could be used to ask for representatives in these areas to liaise any concerns to the Parish Council. The Chair offered to write the article to be included in the newsletter. This was agreed by all Councillors.
042: To discuss articles for inclusion in the next Parish newsletter and agree a publication date.
The Council agreed to publish the next edition of the newsletter in January 2025. Councillor Roberts agreed to collate the articles provided to her. Parishioners will be asked if they have any suggestions for the newsletter at the Parish Hall Open Day on 28th September.  Several ideas were discussed as potential news items; Litter picking equipment available for use by parishioners, grit bins, emergency numbers and parishioners deserving a special mention. This will be an agenda item for the next meeting. 
043: To receive an update on the Defibrillator
Councillor Davies had provided an update which reported that the Defibrillator had new pads and battery pads. It had been signed off for this month.
044: To note the asbestos review for the Village Hall and concerns highlighted
This was requested as part of the Village Hall insurance cover and the inspection had found a type of asbestos in the mastic on the outside of the village hall windows. This was deemed as very low risk but the Insurance Company had asked that all hirers be made aware.
045: To confirm the date of the next meeting as Thursday 21st November 2024 at 7.30 p.m.
This was confirmed by all Councillors.
Meeting closed at 8.21 p.m.